Welcome to Luxury Van Rentals!

Our rental policies are extremely flexible, guaranteeing that all your needs are accounted for and met when you rent with The Van Rental Company. Whether it's a cash deposit rental or a specialized insurance policy that you require, The Van Rental Company has a variety of rental policies that will help you create a totally customized rental experience. So when you come into our office, be sure to let us know how we can best accommodate your needs. Choose a rental policy


GPS Navigation DVD
Most vehicles equipped with GPS Navigation use a navigation DVD which we supply with the vehicle. If the vehicle is returned without the navigation DVD the renter will be charged for a replacement DVD. The price of the DVD is approximately $500. So please do not remove the DVD from the special DVD player. Thank you.

Drivers license check
You need to know that we reserve the right to electronically check the (first time) renters' drivers license. The only information we are able to access is DMV information which is public knowledge. There is a slight charge for this procedure. Depending on the state, the charge can be $10-15.

Pet Hair, Dirt, and Odor
Our policy is clear and simple. No one wants to sit in a car that has pet hair or odor in it. So please do not carry dogs or cats in the vehicle. If you must, they cover the area where your pet is going to be. If the vehicle comes back with pet dirt or odor, You WILL be charged an additional charge for cleaning and deodorizing the vehicle. The charge is a minimum of $50. Please be considerate. Thank You

Unlimited Miles
When applies. Unlimited mileage only applies on driving in the tri-state area. and not to exceed 300 Mile Radius. or leave the NY NJ CT states - In Florida 150 miles per day on 7-15 Passenger Vans and 100 miles per day on luxury vans and Luxury Cars.

Unlimited mileage is only offered to traveler to the airport and is not offered to the local renters. A Valid airline ticket or boarding pass is required to receive unlimited mileage with the rates.
Conversion Van Rental Policy Page

HOLIDAY RATES MINIMUM CHARGES
DURING A 2, 3, OR 4 DAY HOLIDAY PERIOD, UNLESS WE SPECIFICALLY WRITE OTHERWISE ON YOUR CONTRACT, THE RATE QUOTED TO YOU WILL NOT CHANGE IF YOU DECIDE TO RETURN THE VEHICLE PRIOR TO THE DATE/TIME PRINTED ON YOUR CONTRACT. FOR EXAMPLE: IF YOU RENT A VEHICLE DURING THE THANKSGIVING 4 DAY HOLIDAY PERIOD, YOUR RENTAL CHARGE WILL BE THE SAME IF YOU KEPT THE VEHICLE FOR 1, 2, 3, OR 4 DAYS. HOLIDAY PERIOD INCLUDE LABOR DAY, MEMORIAL DAY, THANKSGIVING, 4TH OF JULY, CHRISTMAS, ETC.

Holiday Period Additional Charge Applies
During holiday periods discounts and coupon specials DO NOT apply. Holiday rates might be higher than Internet prices and are NOT DISCOUNTABLE, and rates of vans might be higher than posted on the Internet. If your reservation is made within 4 weeks of a national holiday the posted internet price is not guaranteed, please call to confirm prices. During certain holiday periods such as Memorial Day, 4th of July, Thanksgiving, Labor Day, Christmas and possibly other holidays, the minimum rental is 4 days. This means that if the vehicle is returned before the 4th day, the charge will still be the full holiday 4 day charge. Due to the many reservation requests during a holiday time, in order to confirm and hold your reservation, you must call in and give a deposit towards your rental. Without a deposit we cannot guarantee the reservation. For further information please call our office. Also, please note that during holiday periods, there is NO unlimited miles program. The rate that we will quote you will include 700 miles( some cars 1000). Any miles driven over the allowed 700 miles during the holiday period will be subject to a charge of $.40/mile. If you know that you will need additional miles, please advise us as soon as possible and the management might be able to create a special program for your needs. Thank you.

Rental Extension Rates
f the renter decides to extend the rental period to a new date past the original return date on the rental agreement, this will automatically void any special pricing or rate that was associated with the original rental length, and the normal printed price sheet rental rate will then be applied to the total rental time starting from the first day of the original rental agreement. In other words; for example; if the renter was given a 2 day special price that included a certain % discount, and then decided to extend the rental to 5 days, then the % discount will no longer be valid and the total rental will be calculated by the regular printed price sheet price. Any exception must be given by the manager in writing.

Deposits for Luxury Cars & 15 Pass Vans
Reservation Security will be charged at the time of the reservation, and prior to vehicle actual rental the entire rental charge will be charged. at the time of the pickup a security deposit will be hold on your account. That is 3 easy steps. 1. Secure your reservation 2.Pay for the rental 3. Authorize a Security deposit. Security Deposit very between cars vans and luxury cars.

Gasoline Refueling
Our policy for refueling gas is very simple. Please return the vehicle with the same gasoline level as when you took the vehicle. The fuel level amount will be printed on your Car Rental contract. If you return it with less gasoline, we will charge you $7.95/gal used. So, please check your gas level before returning the vehicle.

GPS/NAV RENTALS

Spare Tire and Jack
Each one of The Van Rental Company vehicles is equipped with a spare tire (unless the vehicle has run flat tires), and a jack and lug wrench. It is the sole responsibility of the renter to replace the tire with the spare provided in case of a flat tire. We do not give flat tire replacement service. The renter is also responsible for the cost of the replacement tire. Unfortunately there is sometimes road hazard, but we cannot assume responsibility for the damage caused to the tires and rims. Please drive carefully and be aware of streets ahead of you.
Conversion Van Rental Policy Page

Unauthorized Repairs
NO repairs of any kind, no matter how large or small may be done to the rental vehicle without written approval of the management. If a repair is done without approval, the renter will be fully responsible for any and all additional repair work that might be needed in order to properly repair the rental vehicle and to brig it back to its pre-rental condition.

NO repairs of any kind, no matter how large or small may be done to the rental vehicle without written approval of the management. If a repair is done without approval, the renter will be fully responsible for any and all additional repair work that might be needed in order to properly repair the rental vehicle and to brig it back to its pre-rental condition.

NO TOWING ALLOWED

TRAVEL AGENTS
We understand that travel agents have had a tough time recently with the airline carriers such as American Airlines, United Airlines, etc. where commissions have been cut back. In an effort to support travel agents, The Van Rental Company provides easy access to our rates for Travel Agents for any travel to NEW YORK CITY directly on our home page. We encourage you to use this internet booking service or simply call your friendly travel agent for further assistance. We pay your commission at the end of the Rental.

 
Special Equipment
Child safety seats are available. We understand that many people travel outside New York with little kids. We are proud to say that we carry a full stock of children and infant seats. our fee is nominal, only $5.00.day. You can reserve the seat on line along with your vehicle reservation. Bicycle racks available. Many people rent cars that are not large enough to accommodate a bicycle. For a small charge you can take your bike with you. Simple and convenient.

WEEKEND RENTALS
3 Day minimum Rental applies to all vehicles. Saturday or Sunday drop-off pays till Monday. Saturday or Sunday Pickup pays from Friday.

MONTHLY RENTALS
Our Monthly rates being calculate as 4 weeks rentals. 30 days will be charged as 4 Weeks plus 2 days.
 

Age Requirements
Minimum Age: 18
Age 18 to 21 - $350.00 per day surcharge applies.
Age 22 to 22 - $170 per day surcharge applies.
Age 23 to 23 - $250 per day surcharge applies.
Age 24 to 24 - $80 per day surcharge applies.
Age 25 to 25 - No Surcharge applies.

Additional Drivers
2 additional drivers permitted
A surcharge of $ 7.00 applies per day (per additional driver)
Minimum Age for Additional Drivers: 25
Must have a US Valid license for more then 2 Years and stable driving history.. Minivans - $10.00 Per Day 9-12-15 Passenger Vans $20.00 Per Day Exotic & Luxury Cars $35.00 Per Day

Driving Area Restrictions
You CANNOT take vehicle outside following states: NY, NJ, CT and in Florida only in FLORIDA STATE without a writing permission from us. Should you drive outside a 350-mile radius without prior written authorization you will be charged .25 (or up to 0.75 per mile) cents per mile after 150 free per day and 100 miles on van and luxury cars starting from the beginning of the rental period and in violation of contract (even if you bought the unlimited mileage package).(.75 & Up on The Luxury & exotic cars) above the provided free mileage per day. UNLESS we authorize you in writing.

Deposit Requirements

1000.00 + Prepay the rental, NY License for over 2 Years and current Bank Statement.
The following are accepted for deposit:
Debit Card, Company Account, VISA, Master Card, AMEX, Discover, Direct Bill (with special approval only)


Payment Methods
The Van Rental Company accepts the following methods of payment:

Cash, Debit Card, Company Account, VISA, Master Card, AMEX, Discover, Direct Bill (with special approval only)


Pick-ups and Drop-offs
No charge pick-ups and drop-offs within radius of 2 miles
Conversion Van Rental Policy Page
Insurance Policies and Surcharges
Damage Waiver is for our vehicle and it reduces your responsibility from the full amount of the vehicle + expenses to first one thousand dollars only.

The Damage Waiver for the exotic & luxury class is $79.00 a day and reduces your responsibility from the full value of the car to the 1st $5000.00 only. Most cars in this class codes are msrp of $25,000 and more.

Your Free mileage starts from our location back to our location, and not included in the delivery rate. Rate is Per direction.

Liability Insurance  On Economy Cars
$ 90.65 per week On Economy Cars
$ 12.95 per day On Economy Cars

20.00 Per Day on VANS

We Offer Supplemental Liability Insurance Policy To protect the passengers in your vehicle above the state minimum coverage requirement and Up to $1 Million Dollar In Combined Covrage.

Damage Waiver On Economy Cars
$ 63.00 per week On Economy Cars
$ 9.00 per day On Economy Cars

25.95 Per Day on VANS

In addition we offer Damage Waiver to protect and reduce your responsibility in case of damages to our vehicle and limit your exposure to only 1st $1000
Damage Waiver-SUV-GV-PRE
$ 111.65 per week On Minivans
$ 15.95 per day On Minivans

Damage Waiver Luxury Cars
$ 553.00 per week
$ 79.00 per day

The Damage Waiver for this class code reduces your responsibility from the full value of the car to the 1st $5000.00 only. Most cars in this class codes are msrp of $30,000 and more.
Under 22
$ 1400.00 per week
$ 200.00 per day

Renters who are the age of 21-22 must have the license for a minimum of 2 years prior to renting from us
Under 23
$ 700.00 per week
$ 100.00 per day

Applies to renters of the age 22 and have a valid license for more than 2 years
Under 24
$ 700.00 per week
$ 100.00 per day

Applies to renters of the age 23 and have a valid license for more than 2 years.
Under 25
$ 350.00 per week
$ 50.00 per day

Applies to renters of the age 24 and have a valid license for more than 2 years.
Supplement Liability Coverage
$ 245.00 per week
$ 35.00 per day

We Offer Supplemental Liability Insurance Policy To protect the passengers in your vehicle above the state minimum coverage requirement and Up to $1 Million Dollar In Combined Coverage.

Moving Vans & Trucks Waiver
$ 181.93 per week
$ 25.99 per day

Once you accept the CDW your responsibility will be the first $1000.00 + expenses
Conversion Luxury Vans
$ 209.93 per week
$ 29.99 per day

Reduces Your Liability for damages to the Luxury Van to the first $2500.00 only, Not Covering Glass-Tires-Overhaed & Undercarrige Damages
12-14-15 Pass Sli
$ 140.00 per week
$ 20.00 per day

Supplement Liability Coverage For 12-14 And 15 Passenger Vans
Under 21
$ 2450.00 per week
$ 350.00 per day
$ 350.00 per hour

$350.00 a day Surcharge Applies, and can only Rent Compact to Small car.
Philadelphia Delivery
$ 250.00 fixed

Your Free mileage starts from our location back to our location, and not included in the delivery rate. Rate is Per each direction.
Washington Dc
$ 350.00 fixed

Your Free mileage starts from our location back to our location, and not included in the delivery rate. Rate is Per each direction.
Manhattan-Brooklyn-Nyc
$ 25.00 fixed

Your Free mileage starts from our location back to our location, and not included in the delivery rate. Rate is Per each direction.
NYC- Area Airports
$ 75.00 fixed

Your Free mileage starts from our location back to our location, and not included in the delivery rate. Rate is Per each direction.
New Jersey
$ 125.00 fixed

Your Free mileage starts from our location back to our location, and not included in the delivery rate. Rate is Per each direction.---New Jersey up to 50 miles from NYC
Cdw 12-14-15 Passenger Vans
$ 140.00 per week
$ 20.00 per day

Damage Waiver that reduces your responsibility to the 1st 1000.00 only.
GPS-Rental
$ 70.00 per week
$ 10.00 per day

Navigation System Or Disc TomTom One GPS
Car Seat Rentals
$ 35.00 per week
$ 5.00 per day

Car Seat Rental
Vehicle License Recovery Fee
$ 2.73 per week
$ 0.39 per day

Damage Waiver Fl
$ 125.65 per week
$ 17.95 per day

Macarthur Isp Delivery Fee
$ 100.00 fixed

Macarthur Isp Delivery Fee Roundtrip
East Hampton & Khto Delivery Fee
$ 300.00 fixed

East Hampton & KHTO Delivery Fee

 

Hauling the kids or a weekend getaway. A guys' golf outing or the girls' day out. Smart engineering merged with thoughtful design. Transportation with luxurious style and comfort, like soft leather reclining seats, Flat Screen TV , DVD Player, Optional iPod Connections & GPS Navigation Systems and elegant trim are just of the few reason to choose a luxury van for your next long trip.  See Videos

Long Trip Or Business Function!

Whether you are taking a road trip cross country or visiting family a couple hours away, our conversion vans are packed with useful features for that trip, Starting your own business, transporting clients, traveling to different accounts or storing equipment? our conversion vans rentals provide the transportation solution to fit whatever industry you're in. It's the simple details that will exude professionalism from every corner of the vehicle: real wood trim, leather seating, luxury sound and entertainment system, optional navigation, heated seats and high definition TV. The choice is yours.